Jhpiego, an international non-profit health organization affiliate of the Johns Hopkins University, builds global and local partnerships to enhance the quality of health care services for women and families around the world. Jhpiego is a global leader in the creation of innovative approaches to develop human resources for better health service.
The Jhpiego Indonesia programs are aimed to improve maternal and newborn health outcomes in Indonesia. We are currently implementing EMAS ( Expanding Maternal & Newborn Survival ) program in Indonesia funded by USAID.
In order to reach our goals, we are now recruiting a local based positions to be part of the Jhpiego Indonesia great team. The successful candidates will enjoy working as part of a dedicated team, with the added satisfaction of working for an organization committed to the Jhpiego’s visions and missions.
1) Administrative Assistant
Department: Finance & Administration
Position Reports To: Finance Administrative Officer & District Facilitator
Location: Banyumas District , Central Java
Overview:
The Administrative Assistant will perform a range of administrative tasks in a district level , in order to support program staff, to ensure that all the program activities that have been scheduled in the work plans are delivered on time.
Responsibilities :
Answer telephone, take and relay messages
Managing and distributing outgoing-incoming general documentation , correspondence and packages
General administrative and clerical support, prepare letters and documents
Schedule appointments, maintain appointment diary either manually or electronically for district team ( meeting organizer )
Note taker for overall activities conducted in district level
Assist other staffs and Consultants to produce letter, documents, reports and presentations or materials for distribution (including word processing, computer graphics, lay out, photocopying, etc.
Assist in the planning and takes primary responsibility for the logistics and preparation of special events, staff meeting, etc., including agenda preparation, materials and scheduling of conference rooms.
Work closely with Program Coordinator handling transportation and hotel arrangement for all activities which conduct in district
As well as preparing a Travel Authorization Request form for staff, consultants and counterparts related to the program activities.
Operate a range of office machines such as photocopiers, computers, scanner and faxes etc.
Manage Jhpiego operational cars traffic and drivers log sheet
Knowledge, Skills, and Abilities:
Graduate from secretarial or business studies
Minimum 2 years’ experience working in administration area, ( as a support program for NGO would be preferable )
Knowledge of administrative and clerical procedures
Able to work methodically, accurately and neatly
Good oral and written communication skills ( English plus point )
Proficient in Microsoft Office Applications
Highly meticulous with excellent interpersonal, communication and organizational skills
Able to work in a fast-paced environment
Able to work as part of a team
2) Human Resource Assistant
Department: Human Resources Department
Position Reports To: Human Resource Officer
Location: Jakarta, DKI Jakarta
Overview:
The Human Resources assistant assists with the administration of the day-to-day operations of the human resources functions and duties. She/he contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.
Responsibilities:
· Prepare a recruitment and staffing logistics and follow up .
· Administer performance management and improvement tracking system
· Prepare employee orientation, development, and training logistics
· Assisting with employee relations
· Compensation and benefits administration and recordkeeping
· Maintain and examines employee files and other HR files for HR follow up/action
· Administer appropriate documents when an employee receives a promotion or any changes related to staff’s documentation ( check in and out procedures ) etc.
· Provide assistance in requesting references from present or past employers of applicants
· Distribute monthly salary slip and other paper works for staff
· Provide assistance in supporting any issues related to a health insurance of staff & families
· Compile and prepare reports and documents pertaining to personnel activities.
· Administer and maintain consultant database and files
· Maintain and follow up a Time Sheet every month
· Work on iCIMs ( staff database )
· Assisting with the day-to-day efficient operation of the HR office.
Required Qualifications:
§ Degree in Human Resource Management or Business Management.
§ Min. 1 year experience in Human Resource Management
§ Knowledge of human resources systems and process
§ Exceptional people skills, with the ability to build relationships and work effectively in a matrix environment with clients
§ Demonstrated ability to manage sensitive and confidential information
§ Excellent communication, presentation and writing skills
§ Competent keyboard skills to produce accurate and well presented reports.
§ Able to present information in forms, tables, and spreadsheets.
§ Should be an effectual communicator verbally as well as through writing skills.
§ Should be committed to diversity and equality culture.
§ Ability to operate under immense pressure.
§ Medium proficiency in Microsoft Excel, Word, Outlook, and Internet Explorer.
§ Able to deliver effective results, meet tight deadlines and targets.
To apply, please e-mail your cover letter and CV, indicate the position that you are applying for on the subject of your email.
Email address : hr-id@jhpiego.net
Closing date: April 20th , 2013
Only short-listed applicants will be contacted.
